1. Introduction

This Privacy Policy outlines how ReportRight B.V., a registered organization under the Netherlands Chamber of Commerce (KVK) with the number 89258266, collects, uses, discloses, and protects personal data in accordance with the applicable privacy laws and regulations, including the General Data Protection Regulation (GDPR).

2. Types of Personal Data Collected

ReportRight B.V. may collect and process the following types of personal data:

• Contact information (e.g., name, address, email address, phone number)
• Professional or employment-related information (e.g., job title, employer, work contact details)
• Information provided through communication channels (e.g., emails, correspondence)
• Website usage information (e.g., IP addresses, cookies, analytics data)

3. Purposes of Data Processing

ReportRight B.V. collects and processes personal data for the following purposes:

• Providing requested services or products
• Communicating with clients, partners, and individuals interested in our services
• Managing and maintaining customer relationships
• Processing financial transactions and invoicing
• Compliance with legal obligations and regulatory requirements
• Conducting internal record-keeping and administrative purposes
• Improving our services and website functionality
• Enforcing our terms and conditions and protecting our rights

4. Lawful Basis for Processing

ReportRight B.V. processes personal data on the following lawful bases:

• The processing is necessary for the performance of a contract or to take steps at the request of the data subject prior to entering into a contract.
• The processing is necessary for compliance with a legal obligation to which ReportRight B.V. is subject.
• The data subject has provided explicit consent for the processing of their personal data.
• The processing is necessary for the legitimate interests pursued by ReportRight B.V. or a third party, except where such interests are overridden by the data subject’s rights and interests.

5. Data Retention

ReportRight B.V. retains personal data only for as long as necessary to fulfill the purposes for which it was collected, unless a longer retention period is required or permitted by law. The organization implements appropriate measures to securely delete or anonymize personal data that is no longer needed.

6. Data Security

ReportRight B.V. takes the security of personal data seriously and implements appropriate technical and organizational measures to protect it against unauthorized access, loss, or alteration. These measures include encryption, access controls, firewalls, and regular security assessments. However, it is important to note that no method of data transmission over the internet or electronic storage is completely secure, and absolute security cannot be guaranteed.

7. Sharing and Disclosure of Personal Data

ReportRight B.V. may share personal data with the following entities or individuals for the purposes outlined in this Privacy Policy:

• Service providers and business partners who assist in delivering our services and products
• Regulatory authorities, law enforcement agencies, or other governmental entities when required by applicable laws or regulations
• Professional advisors (e.g., lawyers, accountants) in the course of legal or regulatory matters
• Third parties in the event of a corporate transaction, such as a merger, acquisition, or sale of assets, where personal data may be transferred as part of the transaction

8. International Data Transfers

If personal data is transferred to countries outside the European Union (EU) or the European Economic Area (EEA), ReportRight B.V. ensures that appropriate safeguards are in place to protect the data, such as the use of standard contractual clauses or other approved mechanisms.

10. Data Subject Rights

Individuals have certain rights regarding their personal data under the GDPR. These rights include:

• The right to access and obtain a copy of their personal data
• The right to rectify inaccuracies in their personal data
• The right to erasure of their personal data under certain circumstances
• The right to restrict or object to the processing of their personal data
• The right to data portability, allowing them to receive their personal data in a structured, commonly used, and machine-readable format

10. Changes to the Privacy Policy

ReportRight B.V. may update this Privacy Policy from time to time to reflect changes in legal or regulatory requirements, our business practices, or the services we provide. Any updates will be posted on our website, and we encourage individuals to review the Privacy Policy periodically.

11. Contact Information

If you have any questions, concerns, or requests regarding the processing of your personal data or this Privacy Policy, please contact our Data Protection Officer at [insert contact details].

By using ReportRight B.V.’s services or providing personal data to the organization, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your personal data as described herein.